Privacy policy

Privacy declaration

The organisation responsible for the processing of the data described here is SUFINA (Ltd.), with the registered office at Vredestraat 49/1 8790 Waregem, west flanders, Belgium. The Company commits itself to respect your privacy and this privacy declaration explains how it wants to do this. By using the website of the Company and the sharing of personal data, you agree to the use of your data by the Company in accordance with this privacy declaration.

If you have questions on the privacy declaration of the Company, you can email us at info@sufina.be.

Collection of data

We only collect personal data that visitors of our website provide specifically and voluntarily. We only collect a limited amount of personal data, such as first name, family name and email address of visitors of our website, mostly in the context of an information request regarding our Company, including but not limited to press releases or newsletters of our Company. It is our policy to limit the personal data collected by us to those details that are necessary to respond to the question of a visitor.

Visitors also have the possibility to send an email via our website. Their messages will contain their screen name and mailing address, as well as all extra data the visitors include in their message. Because we also use our website for recruitment, a visit to our website can also lead to a visitor sending a resume to a person within the Company.

Sensitive personal data

We do not want to collect sensitive personal data through our website, unless legally required for recruitment purposes.

What are sensitive personal data? This includes data with regard to race or ethnic background, political ideas, religious or other similar beliefs, membership of a union, physical or mental health, sexual life or criminal record.

We advise you to not provide sensitive personal data. If, nevertheless, you want to provide sensitive personal data for any reason, it is with your explicit consent that we use these data in the ways mentioned in this privacy declaration.

Use of data

You can choose to provide us with personal data in the following cases (this enumeration is not exhaustive):

• subscription to our press releases and/or news messages,
• communication of resumes or information on work history,
• contacting us for more information on the Company or its activities, or
• registration for events.

Personal data that we receive through our website will be used exclusively for the purpose communicated for these personal details, as mentioned at the moment of collecting these data. The data will not be shared with others for secondary or non-related purposes, unless mentioned otherwise at the time of collection.

We will make all practical efforts to avoid excessive or irrelevant collection of personal data. If a visitor of our website believes that excessive data is being collected, we encourage the visitor to communicate his/her objections.

Unless visitors explicitly choose to receive non-obligatory press releases, news messages or other specific marketing material, we will not use personal data collected through our website to facilitate unsolicited marketing activities.

Cookies and log files

On some pages of our website, cookies can be used.

What are cookies? Cookies are small text files that are placed on your hard drive, which help us to offer a more personalised website experience. A cookie can for example be used to store registration information in a section of the site to make sure a visitor does not need to enter this information again during a next visit of that section.

It is the policy of the Company to use cookies to facilitate the navigation on our website for visitors and to enable efficient registration procedures. If you are concerned about cookies, most browsers allow you to refuse them. In principle, a visitor can refuse a cookie and still navigate fully through our website. However, we want to point out that some functionalities might not be usable after refusing cookies.

To manage our website well, we can register information anonymously on our computer systems and identify categories of visitors by for example domains and browser types. These statistics are reported to our webmasters in an aggregated way to make sure that our website offers the best web experience for visitors and that it is an effective source of information.

Today, only the following cookies are used:

• a functional cookie that saves your agreement to our cookie policy (by clicking ‘I agree’ in the blue banner during the first access to our website), and
• analytical cookies that generate statistic data about how visitors use our website (depending on the cookie type, this will expire after 1 day or 24 months).

Third parties

We know that your personal data are valuable and we take all reasonable measures to protect your personal data as long as they are under our control. Your personal data can be passed on to third-party service providers that process information on behalf of the Company, including suppliers of information technology, identity management, hosting and management of websites, data analysis, data back-up, safety and storage services.

As a result, there is a possibility that your personal data are passed on outside of the country in which you live. This includes countries outside of the European Economic Area (EEA) and countries that have no laws that offer specific protection for personal data. By providing personal data to this website, the visitor agrees explicitly to the transfer of these data for the fulfilment of his/her voluntary requests.

The company can disclose your personal data to law enforcement authorities, regulatory or other government institutions or to other third parties as required by and in accordance with the applicable legislation and regulation.

Your personal data will otherwise not be shared with third parties for secondary or non-related purposes, unless stated differently at the time of collection. If there is a case in which such data can be shared, the visitor will be asked for permission first.

Links to third parties

There are numerous places on our website that link to other websites that are not monitored by us and to which this privacy declaration does not apply. When you click through to these websites, this privacy declaration is no longer applicable. We suggest visitors to check the privacy policy of each website before providing any personal data.

Data storage

Contact details about visitors (such as information generated by registration for the collection of information about a company, such as press releases, news messages etc.) will be stored as long as the information is needed to complete the contact request or until a user requests the company to remove the information.

Mailing list information and email are only stored for the time that is considered reasonable to facilitate the requests of the visitor. Resumes are removed when they are no longer considered or when they are deemed outdated.

Choices

You are free to choose whether or not you send us personal data through our website. If you want to unsubscribe from mailing lists or other subscriptions, we will mention in the relevant part of our website how you can do this. You can also always send a message to info@sufina.be

Access, rectification, right to be forgotten & withdrawal of consent

Every visitor has the right to access the personal data he has provided through our website to identify any possible inaccuracies and correct them.

The visitor can update his personal data by going back to the registration process. Questions about the accuracy of personal data that have been provided earlier through our website to the Company or requests to delete outdated personal data, must be addressed to info@sufina.be

When we store personal data, we will only store those personal data that the visitor has provided and confirmed. However, we do not safeguard nor monitor the lasting correctness of these personal data. When we hear that the personal data collected through our website are no longer correct, we will, if practically possible, apply the necessary adjustments based on the data provided by an authenticated visitor.

When an authenticated visitor requests us to do so and this is practically possible, we will remove personal data.

When a visitor has provided personal data to us in accordance with this privacy declaration, he/she can withdraw his/her agreement at any time by sending a message to info@sufina.be. Such withdrawal does not detract from the legitimate character of earlier process activities until the moment of withdrawal.

Security

We have implemented generally accepted standards of technological and operational security to protect personal data against loss, abuse, modification or disposal. Only authorised personnel of the Company is granted access to these personal data, and these employees have committed themselves to guarantee the confidentiality of these data.

Alteration

We reserve the right to change or alter this privacy declaration at any time. The start date is mentioned at the beginning of this declaration.

Data protection

More information concerning the protection of your personal data can also be found on the website of the Belgian Data Protection Authority (www.dataprotectionauthority.be).